SAP Interview Questions and Answers 2021

SAP interview questions

SAP is a big name in the industry. Ever since it was launched in 1972, it has become a top-notch ERP that is used and preferred by huge-scale organizations globally. As per the official figures from SAP, the customer acquisition for the company increased by 43% in the first quarter of 2018. Since then, the company has continued to expand across all horizons and verticals of the business. This also means that SAP needed to expand its workforce which brings us to the purpose of writing down the top SAP interview questions

SAP states that growth is in demand for the mid-level SAP professionals; the growth rose by 34.3% and it’s expected to grow even more. Now, it may be easy to secure high marks in SAP certification given that there are common SAP questions and exam patterns available online. On the contrary, the interview is a whole different ballgame because interview questions aren’t only puzzling but intriguing as well. 

Now in this blog, we have laid out the list of frequently asked SAP interview questions for SAP job enthusiasts. So, if you have an SAP interview to attend, reading through this article will help you get ready for your dream job interview! 

Best SAP Questions and Answers for Fresh Graduates

Ok, let’s start our SAP interview questions and answers by looking at some basic interview questions for fresh graduates:

What is SAP?

SAP is the company that was first launched back in 1972. It was launched with a German name, such as applications, systems, and data processing products. ERP is the most prominent ERP software option. 

What is an ERP?

ERP is the enterprise resource planning which is integrated with the computer-based system. It helps manage the resources and leads to smooth information. The information transmission across departments is streamlined. Besides, it helps manage the workflows. 

What are the types of ERP?

The ERP options are unlimited but the most common ones include Baan, SAP, Siebel, Oracle, Peoplesoft, JD Edwards, and Microsoft Dynamics. 

What are the basic feature configurations with SAP modules?

Transaction SPRO is the main configuration tree. For instance, there are feature configurations for navigation and there are function keys as well. The function keys include the following, such as;

• Copy: CTRL+C 

• Paste: CTRL+V 

• Cut: CTRL+X 

• F1 – Help

• F4 – Potential match-codes and entries for accessing the field 

• F5 – Selection screen

• F7 – Previous screen

• F8 – Next screen

• F9 – Technical information 

What is NetWeaver?

This is an app builder and developer, designed by NetWeaver. It is designed for integrating the business processes and databases. It exploits the leading web technologies. With NetWeaver, the users can access the SAP data through HTTP protocol. Even more, it helps save costs. 

What are the different SAP modules?

The SAP modules include material management, business warehousing, controlling, financial accounting, human resource, product planning, quality management, and enterprise asset management. On the contrary, there are other modules available according to variating industrial standards. 

What is the difference between OLAP and data mining?

OLAP is the online analytical processing which is the reporting tool. It helps understand the composition facts, database schema, and dimensions. On the other hand, data mining is the analytic process that helps explore data for outlining the relationships between variables and patterns. 

What do you think about transaction data, metadata, and master data?

First of all, metadata is the data that outlines the structure of data. As for the transaction data, it revolves around the daily transactions. Lastly, master data is the customer, material, and employee information, also known as reference data. 

What are the most common SAP products?

There are two different SAP products, such as mySAP and SAP R/3. MySAP is the suite of various SAP products that has CRM, SRM, PLM, and SCM. As for SAP R/3, it succeeds the SAP R/2 and has a three-tier architecture. SAP R/3 has presentation, data, and logic tier and has modules like SD, HR, and FI. 

Do you think SAP is the database?

No, SAP is not the database rather it’s an app that utilizes the database provided by SQL Server and Oracle. 

What do you call transaction in SAP?

The transaction is known as the series of connection dialog steps through logic. 

Can the business warehouse be run without implementing SAP R/3?

Yes, the business warehouses can be run without implementing SAP R/3. This is because you just need to transfer the structures with the data sources, such as Infocube, and ODS table. It is transferred to data files or by using third-party tools for connecting data sources like flat files, and more. 

What is the dataset?

I define datasets as the sequential files that are processed on the app service. These datasets are commonly used for handling the files in SAP. 

How many SAP sessions can be used simultaneously?

Simultaneously, six SAP sessions can be used for one client at a time. 

What is the definition of variables?

Variables are defined as the parameters for queries that set outlined in the parameter query. Also, they don’t have value unless the queries are added to the workbooks. 

What are the different variable types?

There are different variables for specific applications, such as text, characteristics, hierarchy nodes, processing types, replacement path, default type, user entry, and hierarchies. 

How can we outline the list of t-codes in SAP? And do you think where program values and t-codes are stored?

The new t-code can be outlined through the se93 transaction. As for checking the transaction table, you can use st11 (it’s the transaction code). 

What are the three primary stages of data-mining?

The data-mining stages include initial exploration, deployment, and model building. 

What do you know about the downsides of SAP?

SAP can be pretty expensive and it can only be used by trained staff. Besides, the implementation time is lengthier and the interfaces are hard to understand. 

What are the layers of the R/3 system?

The layers in the R/3 system include the application layer, database layer, and presentation layer. 

Best SAP Questions and Answers for Intermediate level

Now that we are done with the SAP Interview Questions for fresh graduates, let’s raise the bar a little and see some commonly asked SAP Interview questions for intermediate level positions:

What is AWB?

It is the administrator workbench that helps control, monitor, and maintains the processes connected through data processing and staging. 

What is the process of creating the tables in the data dictionary?

First of all, one needs to create the domains, and move on to the development of data elements. Once the data elements, such as type and properties of table field are done, the tables are created. 

What is the importance of ODS with BIW?

OBS plays a role in storing the transaction data at the document level and defines the consolidated dataset from InfoSources. It can also be analyzed through a Bex query or InfoSet query. The data can be updated into the ODS objects and InfoCubes. On the contrary, the data is usually stored in flat database tables in the case of InfoCubes.

Can you tell me the difference between data element and domain?

Sure, domain defines the attributes like type, length, and value range. On the contrary, the data element is the middle object between the table type and domain. 

What is a workflow and what do you have to say about its importance?

Business workflow is the automatic control and execution tool for cross-app processing. It covers the work steps, data, and people that have to be processed. It helps reduce the costs and time while efficiently managing the business processes. 

Explain the GET and SET parameters?

For using the parameter IDs, the users need to set the values in the memory area while they have to get the values from the memory area. In the case of online programs, the users need to set and get the values from and for the screen fields, respectively. 

What is RFC, IDOC, EDI, and ALE?

RFC is the remote function call, IDOC is the intermediary documents, EDI is the electronic data interchange, and ALE is the application linking enabling. 

What is the logical unit of work?

It is the time span during which the records are updated through rollback or commit. 

What is BDC and how many methods are there?

BDC is the batch data communication and has the following methods, such as direct input method, batch input session method, and call transaction method. 

What is the baseline data in AP and SAP AR?

Baseline data is the date on which the application of payment terms is applied. It also refers to the document date but it’s also known as the entry date or posting date. 

What is a one-time vendor?

One-time vendor allows the dummy vendor codes to be used for the invoice entry. Besides, the information is stored in the vendor master. 

What are the SAP payment run stages?

There are four stages of the payment run, known as parameter entering, proposal schedule, payment booking, and printing the payment forms. 

What is the difference between partial payment methods and residual payment methods?

Residual payment is clearing the invoice A456 for $100 value and the new invoice is produced. On the contrary, the partial payment is about offsetting the invoice that leaves behind the remaining balance of $30. 

What are transparent tables, check tables, internal tables, and value tables?

The check table is at the field-level checking while the value table is at the domain-level checking. As far as the internal table is concerned, it has the same structure in the database as well as the dictionary. 

What are a database server, application, and presentation in SAP R/3?

The application layer is made of a message server and an application server. As for the application program, it’s run on the application server. With the message server, the app servers communicate with the presentation servers. The data is stored in the centralized service, also known as the database server. 

Why should you implement SAP?

To begin with, there is highly secure data handling and can be configured. There are minimum data redundancy, capitalization of the sales economics, and maximum data consistency features. 

What is the difference between SAP BASIS and SAP ABAP?

SAP ABAP is the SAP programming language that helps customize, report, generate and make forms. On the other hand, SAP BASIS is the administration module that helps control the network setup, codes, upgrades, and admin. 

What are the source systems in SAP?

The source systems with SAP include the flat files, external systems, SAP BW, and SAP R/3 source system. 

What is the company in SAP?

It is the highest unit where the financial features are available. For instance, it can be used to draw the balance sheets, and profit and loss statements.

What is the method of writing the BDC program?

For writing the BDC program, the recording is created, and the legacy system data is converted into the file flat and internal tab. Further, the flat file is transferred into the SAP data transfer. 

Best SAP Interview Questions and Answers for Advanced level

We are sure you would have learned a lot until now. However, it’s not just over yet and we still have some useful knowledge to share. So, now let’s see some common SAP interview questions for advance level positions!

What is the extended star schema?

It is integrated with the dimension tables and fact tables. The master data is added to separate tables. So, the separate tables for master data are known as an extended star schema.

What is the advantage of reporting through BW over SAP R/3?

The business warehouses use the OLAP concepts and data warehouse for sorting and storing the data. On the other hand, the R/3 is responsible for processing the transactions. 

What is the purpose of using codes in the account receivable?

The reason codes can be assigned to outline the over and underpayments during the incoming payments. Also, they cannot be confused with the void reason codes. 

What are the types of services used for communication?

There are message services and gateway services. To illustrate, gateway services allow communication through CPI-C protocol while message service is used by the app servers. 

What are the transport errors?

The return code 8 and return code 4 are the most common transport errors in SAP. 

What is the business content in the SAP information warehouse?

This is the predesigned and configured set of the information and role and is designed with consistent metadata. It provides a special role within the organization through the information needed for carrying out the tasks. 

What are pooled tables?

These tables are used for storing the control data and various pooled tables are integrated to develop the table pool. 

What is the update type when it comes to matching code ID?

When the data in the match code ID changes, the data has to be updated in the match code. The update type outlines when the match code needs an update, along with the method. 

What is the dispatcher?

The dispatcher is the component that takes requests and stores them into the request; the request is taken for the client systems. 

What is the .sca file and what is its importance?

It is the SAP component archive and is majorly used for deploying the Java patches and components. 

What is the Bex?

It is the business explorer that allows the end-users for locating and viewing the reports. It also helps execute the queries. 

What do have to say about agile and traditional project methodologies?

Project management methodologies aren’t common but Agile has been around for quite a long time. It’s safe to say that Agile is the ability to adapt to the change. 

What is SAP inventory?

SAP basically helps the retailers and business owners to carry out the effective management of the supply chain. So, SAP inventory helps track the inventory and manage it. 

What is a crystal report?

Is the Windows-based report solution which is designed by SAP. It helps analyze and interpret the information by the users. Also, it helps with complex report writing. 

What is BOR?

It is the business object repository that is made of SAP business object types and the SAP interface. Generally, they help check the system data and processes. 


How difficult is SAP?

To be honest, SAP is pretty easy to learn but mastering it will be hard.

Can I learn SAP at home or online?

SAP has designed its own SAP learning hub which offers access to the handbooks and comes with the free edition. So, it’s surely possible to learn SAP online. 

Is SAP better or Java?

For the most part, there is no comparison, because SAP is the organization that has created its own programming suites, whereas, Java is a programming language.

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